In early 2021, new missed pay reason codes were added to the off-cycle pay request module (E-078). To avoid delays and deduction errors, it is critical that you always select the reason code associated with the off-cycle’s unique scenario (see below list). You can find step-by-step off-cycle processing instructions on the UCPath Help Site.
Use the below chart for an overview of current E-078 reason codes:
|
Reason Codes |
Associated Scenario |
Deductions that will be applied to off-cycle |
|
Partial Pay Late Hire |
Hire information was entered after the on-cycle processing cut-off. E-078 required for missing partial pay. |
Percent-based |
|
Partial Pay FTE Increase |
Retroactive increase in job FTE. E-078 required for missing partial pay. |
Percent-based |
|
Partial Pay No Access Time Report |
EE did not have access to submit on-cycle timesheet. E-078 required for missing partial pay. |
Percent-based |
|
Partial Pay Late Time Sheet Submission |
Timesheet was not updated for the full pay period and only partial hours were captured on-cycle. E-078 required for remaining hours. |
Percent-based |
|
Legal (Severance, Court Order) |
E-078 required to process a legal, severance, or settlement off-cycle payment. |
Percent-based |
|
Exception – Damage Pay |
Employee did not sign oath prior to the first day of work. E-078 required to process uncovered pay. |
All deductions |
|
No Pay Submitted Late Hire |
Timesheet was not submitted/approved for on-cycle processing. E-078 required to pay EE for the full pay period. |
All deductions |
|
No Pay Submitted No Access Time Report |
EE did not have access to submit on-cycle timesheet. E-078 required to pay EE for the full pay period. |
All deductions |
|
No Pay Submitted Late Time Sheet |
Timesheet was not updated and was subsequently not captured on-cycle. E-078 required to process pay for the full pay period. |
All deductions |
|
Emergency Pay – EEMGLN* |
NOT USED AT UCLA |
N/A |
|
Instant Pay – PAYCRD* |
NOT USED AT UCLA |
N/A |
*UCLA does not use the Emergency Pay – EEMGLN and Instant Pay – PAYCRD reason codes. For more information on requesting an Expedited Pay Card, review this knowledge base article.
